Calendar User Guide

• Share Calendar Outlook For Mac
• Calendar Sharing In Outlook For Mac
• Outlook For Mac Change Calendar View

1. Put your event on the map. All the information you need about an event at your fingertips. When you add the location of your event—like the name of a restaurant—Calendar fills in the address, shows you a map and the weather, and lets you know when it’s time to leave.
2. In the Calendar app on your Mac, if needed, create a new calendar for the events. Choose File Import. Select the file with the events, then click Import. Choose the calendar to add the events to. You can also drag a file with events to Calendar. The events are added to the calendar selected in the calendar list.
3. To open a shared calendar in Outlook for Mac, the user must grant you permissions of Reviewer or higher. Or, you can view the user's Free/Busy information by creating a new meeting request and then adding that user in the Scheduling Assistant. For more information, see User with Free/Busy permission can't open another calendar in Outlook for Mac.

The Windows version of Outlook (for Desktop) has a feature called 'Send Calendar via Email'. I recently started using a Mac and can't find the similar feature Outlook for Mac. Does anyone know if it.

To share or back up a calendar that’s in the On My Mac section of the calendar list, you can export the calendar’s events, then import them into another calendar or to another computer.

If you use a calendar account, such as iCloud or Exchange, you don’t need to export and import its calendars to back them up or have them appear on your other devices. The account calendars are stored on the calendar service provider’s servers, and are automatically updated on all your devices set up for the same calendar account.

Export a calendar’s events

1. In the Calendar app on your Mac, click the calendar’s name in the calendar list.

   If you don’t see the calendar list on the left, choose View > Show Calendar List.

2. Choose File > Export > Export.

3. Choose a location, then click Export.

   The events are exported to a calendar (.ics) file.

Export all calendars

1. In the Calendar app on your Mac, choose File > Export > Calendar Archive.

2. Choose a location, then click Save.

Import events into a calendar

1. In the Calendar app on your Mac, if needed, create a new calendar for the events.

2. Choose File > Import.

3. Select the file with the events, then click Import.

4. Choose the calendar to add the events to.

You can also drag a file with events to Calendar. The events are added to the calendar selected in the calendar list.

Import calendars from an archive file

WARNING: Importing an archive file replaces all of your current calendar information.

1. In the Calendar app on your Mac, choose File > Import.

2. Select the archive file, then click Import.

To merge an entire calendar with another, export the calendar, import it into another calendar, then delete the old calendar.

Original KB number: 2743766

Symptoms

When you have access to multiple shared Calendar folders, you cannot open one or more of the shared Calendar folders in Outlook 2016 for Mac or Outlook for Mac 2011.

Cause

In Outlook 2016 for Mac and Outlook for Mac 2011, you cannot open a shared Calendar folder that is not a subcalendar of the user's shared default Calendar folder.

Share Calendar Outlook For Mac

For example, a user shares the following Calendar folders with you:

• Calendar
• Second Calendar
• Third Calendar

Calendar Sharing In Outlook For Mac

In this example, the Second Calendar folder is a subcalendar of the user's shared default Calendar folder. Therefore, you can open the Second Calendar folder in Outlook for Mac. However, the Third Calendar folder is not a subcalendar under the default Calendar folder. Therefore, you cannot open this folder in Outlook for Mac.

Resolution

Outlook For Mac Change Calendar View

To resolve this issue, have the calendar owner create all shared calendars under the default Calendar folder.